Operation

Category: Operation, Version 2.0, Version 2.1, Version 3.0, Version 3.5, Version 4.0

Provided you have made changes to the default settings of the color categories, you will have to manually set up the list of color categories (formerly main category list) identically on all computers. The category list is not synchronized by SimpleSYN. The assigned categories in the items, however, are kept and synchronized by SimpleSYN.

Category: Operation, Version 4.0

We recommend using only POP3 accounts for synchronizing e-mail.

With IMAP accounts your emails are server based and already synchronized between all your devices. Therefore SimpleSYN will only show none-email folders and will not let you create email folders. You can use SimpleSYN for synchronizing the other items, like contacts, appointments and notes.

Category: Operation, Version 4.0

We recommend using only POP3 accounts for synchronizing e-mail.

With IMAP accounts your emails are server based and already synchronized between all your devices. Therefore SimpleSYN will only show none-email folders and will not let you create email folders. You can use SimpleSYN for synchronizing the other items, like contacts, appointments and notes.

Category: Operation, Version 2.0, Version 2.1, Version 3.0, Version 3.5, Version 4.0

If a computer is not reachable over network or Internet, then the synchronization is carried out as soon as the computer is back in the network or online and SimpleSYN has established a connection with the SimpleSYN server.

All Outlook items that were changed or created up to that point are automatically recognized and synchronized by SimpleSYN.

Category: Operation, Version 3.5, Version 4.0

If SimpleSYN is not run on one or more computers or if the computers are not connected via local network or Internet, synchronization conflicts can occur if:

  • an Outlook item is changed on multiple computers
  • an Outlook item is changed on one computer and deleted on another

SimpleSYN offers you several ways of manually resolving synchronization conflicts in the user interface under the menu point “Conflicts”. The overview lists all known conflicts. Double-click on an entry and specify in the next window how SimpleSYN should resolve the conflict. Here you have a choice of:

  • Use client item:
    uses the item from the client list, changes on the server computer are overwritten
  • Use server item:
    uses the item from the server list, changes on the client computer are overwritten
  • Copy item:
    the item is only copied and both items are saved. Please note that only the item is duplicated
  • Do not synchronize:
    the item is not synchronized. Both versions of the item are saved and treated equal. Please note: If one of the items is then changed the other item will be overwritten.

If the item is deleted on one of the computers you have the option of keeping the change or deleting the item.

Alternatively, you have the option of letting SimpleSYN resolve the conflicts automatically.

Category: Operation, Version 2.0, Version 2.1, Version 3.0, Version 3.5, Version 4.0

The synchronization is not carried out in specific intervals, but rather as needed. As soon as the SimpleSYN client and SimpleSYN server have a connection the synchronization is carried out continuously and virtually in real-time.  After the initial synchronization only changes to the Outlook database are exchanged. The Outlook synchronization runs unobtrusively in the background.

It is also possible to manually synchronize single Outlook items or folders using the SimpleSYN Outlook-Add-In. Here the synchronization is also carried out as soon as SimpleSYN has established a connection.

Example: If a new e-mail is received, an existing e-mail is changed, deleted of moved, SimpleSYN will immediately synchronize this action on all computers. SimpleSYN checks if the target folder already contains the e-mail. If the e-mail does not exist it is synchronized into the folder. If the e-mail already exists it will only be synchronized if a change has occurred. If the target computer is not reachable, the e-mail is synchronized as soon as the computer establishes a connection over the local network.

Category: Operation, Version 4.0

You can limit the access the SimpleSYN server gets to certain Outlook folders. Follow these steps:

  1. Switch to your SimpleSYN client computer
  2. Click on the menu point “Synchronization Settings“
  3. Click on “Advanced Client Settings“
  4. Activate the check box  “Restrict available folders to selected folders“

Then choose in the folder list which folders the server can have access to. To do so check the check boxes next to the folders.