If you want to exit SimpleSYN if Outlook is closed, follow these steps:
- Right-click on the SimpleSYN icon in the Windows notification area and choose “Exit”
- Close any Outlook window
- Open the SimpleSYN Add-In configuration file with a text editor like notepad. The configuration file can be found in:
At Version 4:
C:\Users\[User name]\AppData\Local\SimpleSYN\220.127.116.11\[Outlook profile name].addin.config
At Version 5:
C:\Users\[User name]\AppData\Local\SimpleSYN\18.104.22.168\[Outlook profile name].addin.config
- Add the following code in the section between <appSettings> and </appSettings>:
<!-- SimpleSYN is exited when Outlook is being closed. -->
<add key="AutoExitSimpleSyn" value="true" />
<!-- SimpleSYN is started if the Add-In is being loaded. -->
<add key="AutoStartSimpleSyn" value="true" />
- Open Outlook again.
The SimpleSYN business version can be started by a Windows service. If the option "Start as Windows service" is activated in the advanced options, then SimpleSYN automatically starts in the background when the Windows starts, without a Windows user having to log on to the system.
The SimpleSYN standard version 4 and all older versions do not support Windows service. The synchronization takes place here only if a user is logged on to the computer and SimpleSYN is executed.
To call up the Configuration Wizard again, please follow these steps:
- Open the SimpleSYN user interface
- Press the “Alt“ key to show the SimpleSYN menu
- In the menu under “Help” activate the entry “Show Configuration Wizard on next startup“
- Exit SimpleSYN. To do so right-click on the SimpleSYN symbol in the Windows system tray and choose “Exit”
The next time SimpleSYN is opened the configuration window will be displayed again.
E-Mail folders of IMAP accounts (eg Inbox or sent objects) are hidden in the "Synchronization settings", since IMAP already keeps the e-mail folders in sync (IMAP is server-based).
You can use SimpleSYN for all other local folders such as calendars, contacts, tasks, notes, etc.
If you also want to synchronize e-mail folders with SimpleSYN, then use a POP3 account on all PCs.
When using the automatic synchronization it is also possible to synchronize all Outlook® subfolders automatically. The Outlook® subfolders will use the same synchronization direction and settings as their parent folder. Changes to the folder hierarchy below a selected folder are being synchronized.
Changes of the selected parent folder are not automatically synchronized. If a selected parent folder is being moved or deleted, the synchronization of this folder and all of its children will stop and is marked with a red X in the synchronization settings.
If you would like to continue synchronizing this folder at the new location, check the assignment of the folder in the synchronization settings on the client PC and save the page.
Moved subfolders are being deleted and completely resynchronized on the remote computer Deleted folders are also deleted on the remote side; all data inside the folder will be deleted in this case.
If a computer is not reachable over network or Internet, then the synchronization is carried out as soon as the computer is back in the network or online and SimpleSYN has established a connection with the SimpleSYN server.
All Outlook items that were changed or created up to that point are automatically recognized and synchronized by SimpleSYN.
The following Outlook elements are synchronized by SimpleSYN:
- E-mails (POP3)
- Journal Entries
Note: Items in the Deleted Items folder and Outbox folder cannot be synced. Also, emails from IMAP accounts cannot be synced.
The synchronization is not carried out in specific intervals, but rather as needed. As soon as the SimpleSYN client and SimpleSYN server have a connection the synchronization is carried out continuously and virtually in real-time. After the initial synchronization only changes to the Outlook database are exchanged. The Outlook synchronization runs automatically in the background.
Example: If a new e-mail is received, an existing e-mail is changed, deleted of moved, SimpleSYN will immediately synchronize this action on all computers. SimpleSYN checks if the target folder already contains the e-mail. If the e-mail does not exist it is synchronized into the folder. If the e-mail already exists it will only be synchronized if a change has occurred. If the target computer is not reachable, the e-mail is synchronized as soon as the computer establishes a connection over the local network.