Options

Applies to version: Version 4.0

In this area it is possible to change settings set in the configuration wizard and to adapt SimpleSYN to your personal needs.

Image 1: Options

All modifications will only be adopted after a click on “Save”. Click on “Back” or leave the options through another menu entry to discard made modifications to the settings.

Profile selection

SimpleSYN can be configured independently for every Outlook® profile. The settings of SimpleSYN only apply to the active Outlook® profile.

In the default settings SimpleSYN uses the Outlook® standard profile. Alternatively it is possible to select any other profile for synchronizing.

The following settings can be made for the profile selection:

  1. Use default profile: SimpleSYN uses the Outlook® default profile. A dialog for profile selection is shown in the case of no standard profile being available.
  2. Use following profile: SimpleSYN uses the profile selected in the drop-down list.
  3. User selection: If neither “Use default profile” nor “Use following profile” is selected, the profile can be selected manually at each start of SimpleSYN. This is especially helpful if swapping between several profiles for synchronization is needed.

Selection neither the check box “Use default profile” nor “Use following profile” leads to a dialog for profile selection appearing at the start of SimpleSYN. Keep in mind that the configuration depends of the currently selected profile.

Image 2: Select profile

All further settings under “Options” are based on the selected Outlook® profile. Changes of the profile selection result in according actualizations of the remaining fields.

Start

Here it is possible to define whether SimpleSYN is to be started automatically with Windows®. Activate the check box “Start with Windows” to automatically start SimpleSYN together with Windows.

Client / Server

Here definition whether SimpleSYN is to be run as SimpleSYN server or as SimpleSYN client is possible.

It is absolutely necessary to configure one computer as SimpleSYN server. The SimpleSYN server is the central contact point and forwards the items for synchronization to all SimpleSYN clients.

Check the radio button “This is the SimpleSYN server” if no SimpleSYN server has been configured before.

Check the radio button “This is a SimpleSYN client” if this SimpleSYN installation is to be connected to an existing SimpleSYN server.

SimpleSYN-server settings

When the radio button “This is the SimpleSYN server” has been selected, SimpleSYN is being run as server.

Image 3: SimpleSYN-server settings with Peer Name Resolution Protocol

Server Name
The SimpleSYN server will be listed on the SimpleSYN clients with this name. In the default settings SimpleSYN uses the current computer name as name for the SimpleSYN server. It is possible to freely choose the SimpleSYN server name. Click on “Change server name” to enter a custom name. It is also possible to add a short comment about the SimpleSYN-server.

If “Change server name” is not enabled, the SimpleSYN server has been published. Click on “Show invitation options for clients” and choose “Revoke Published server”.

Image 4: Set SimpleSYN-server password

Server ID
Each SimpleSYN server gets a unique server ID. A SimpleSYN client can connect to the SimpleSYN server with this ID, if the SimpleSYN server cannot be found automatically.

Internet Synchronization

Internet synchronization is only available in the SimpleSYN business version.

Select the checkbox “Synchronize via the Internet” if you want to synchronize with this SimpleSYN server via the Internet.

Invite Clients
To enable SimpleSYN clients to access your SimpleSYN server, click “Show invitation options for clients”. This allows you to create a unique server ID or an invitation file to invite clients.

Communicate the server ID along with the server password to your SimpleSYN clients for example by e-mail or phone. An invitation file can be forwarded for example on a USB-stick or via e-mail to your SimpleSYN clients.

With this data the SimpleSYN client can connect to the SimpleSYN server.

Image 5: Publish SimpleSYN-server

Publish Server
Click on “Publish Service” to retrieve a unique server ID. Communicate the server ID along with the server password to your SimpleSYN clients for example by e-mail or phone. With this data the SimpleSYN client can connect to the SimpleSYN server.

Revoke publication
It is possible at all times to cancel the publication of your SimpleSYN server. Thereunto click again onto “Show invitation options for clients” and subsequently on “Revoke server publication”. The server ID will be invalid afterwards.

Save invitation file
Alternatively it is possible to save an invitation file. Forward the invitation file for example on a USB-stick or via e-mail together with your server password to your SimpleSYN clients.

If the possibility to establish the SimpleSYN clients in the same network as your SimpleSYN server exists, it is unnecessary to either save an invitation file or to publish the SimpleSYN server. The SimpleSYN client will locate the server automatically in the local network.

Password / Repeat Password
The SimpleSYN server is being protected through a password against non-authorised access. Enter a password into the field “Password”. To avoid a faulty insertion, the password has to be entered in the field “Repeat Password” again.

SimpleSYN-client settings
When the radio button “This is a SimpleSYN client” has been selected, SimpleSYN is being run as client.

Image 6: SimpleSYN client-settings

Server
Select the SimpleSYN server to synchronize with.

The drop-down list lists all SimpleSYN servers available in the local network. If the SimpleSYN server is available via the local network, it can be selected in the drop-down list. To update the list of available SimpleSYN servers, put the input focus on the drop-down list and hit the key „F5“.

If the SimpleSYN server you want to synchronize with is not available in the drop-down list, click on “Connect to a different server"

Connect to a different server
If the SimpleSYN server is not located in the same local network, you need a server ID or an invitation file to establish a connection.

Click on “Connect to a different server”.

Image 7: Connect to a SimpleSYN-server

If you have received a server ID, click on “Enter Server ID” and type in the ID. Afterwards the server information will be retrieved and added to the drop-down list.

Image 8: Enter server ID

If you got an invitation file, click on “Open invitation file”. The SimpleSYN server will be added to the drop-down list.

Internet Synchronization

Internet synchronization is only available in the SimpleSYN Business version.

Select the checkbox “Synchronize via the Internet” if a connection to a SimpleSYN server via the Internet exists or will be used for synchronization in the future.

Logon
In the drop-down list “Logon” you can choose the authentication type used by SimpleSYN. Choose the authentication type as configured on the SimpleSYN server. In the default settings select “Default” i.e. all SimpleSYN clients will use the same configuration.

More information about the authentication types can be found here.

User Name, Domain and Password
Depending on the authentication type several input fields will be shown.

Enter the user name, domain and password of your SimpleSYN server into the fields “User name”, “Domain” and “Password”.

The default configuration will use the authentication type “Default”. In this case only the password must be entered.

Advanced options

Click on the menu point “options” and subsequently on “Advanced Options” to configure more settings of SimpleSYN.

All modifications are only applied after they have been saved through “Save”. Click on “Back” or leave the advanced options through another menu point to discard the modifications.

Image 9: advanced options

General settings

Device name
The device name is used as an internal denomination for the SimpleSYN-client or the SimpleSYN-server. This name is being shown for example under “Status”. In the default settings this name is equal to the name of the current computer.

Check for updates
Activate the checkbox “Check for updates” to be notified automatically about updates of SimpleSYN. If the setting is activated SimpleSYN checks about every 24 hours whether a newer version is available. If the checkbox is “Check for updates” is deactivated it is only possible to check manually for updates. More information about the automatic updates can be found here.

Add new contact folders to the Address Book
If this option is activated new contact folders are automatically added to the Outlook® Address Book.

Delete items completely
In SimpleSYN default settings, deleted items are being moved by SimpleSYN into a hidden backup folder of the Outlook® data file. If this option is activated deletions are no longer backed up but are directly deleted completely.

Completely deleted Outlook® items cannot be reconstituted.

Keep conflicted items
If this option is activated SimpleSYN saves a copy of the items having caused a conflict in the backup Outlook® folder.

Move deleted items to – Use default waste folder
Here it is possible to specify whether deleted items are being moved into the standard folder for deleted objects, or into another folder. By default the backup folder for deleted items is not visible in Outlook® but can be shown by using the SimpleSYN Outlook® Add-In.

Conflict solution

Here it is possible to specify how SimpleSYN is supposed to handle synchronization conflicts. More information about conflicts can be found here.

Resolve conflicts manually
Each synchronization conflict has to be solved manually.

Resolve using a copy
The item is copied and both copies are maintained.

Activation of this option can lead to duplicates.

Resolve by using the newest item
The latest modification is being synchronized; all modifications done beforehand are being discarded.

Activation of the option “Resolve using a copy” or “Resolve using the newest item” leads to deletions being ignored should a deletion conflict occur.

Hide resolved conflicts
Deactivate the checkbox “Hide resolved conflicts” to show solved but not yet synchronized conflicts under the menu point “Conflicts”.

Windows Service
Select the checkbox “Run unattended as a Windows Service” to start SimpleSYN automatically even if no user is logged on to Windows.

The Windows® password of the currently logged on user must be entered in the field “Windows Password”.

The Windows service is only available in the SimpleSYN business edition.

Make sure you have selected the Outlook default profile or an explicit profile. Otherwise no synchronization will take place.